We currently have an exciting opportunity for an Executive Assistant to support a number of senior Directors within our Macquarie Capital business based in Singapore.
Macquarie Capital has global capability in infrastructure, green and conventional energy, focusing on utilising balance sheet to construct assets, build businesses and create platforms across development, construction, and operational phases. It also has global capability in advisory, capital raising services, providing clients with special expertise, innovative advice, and flexible capital solutions across a range of sectors and products including investing alongside partners and clients.
Working in a fast-paced and close-knit team environment your role will involve extensive diary management including arranging both internal and external meetings, face to face and virtual. There will be extensive international travel and accommodation, visas, meeting rooms and restaurant coordination. Your role will require regular interaction with other assistants (both internal and external companies and clients) including coordination conference calls with international offices and managing different time zones.
In addition, you will oversee multiple video calls per week which includes managing the waiting room, agenda, participants, and presentations when required. Extensive inbox management is needed including filing of emails and arranging paperwork and board level documents for meetings. You will be required to answer all calls professionally and in a timely manner, raise invoices and assist with the approval of invoices, manage expenses as well as enter contacts and meeting notes into Salesforce and LinkedIn.
You will have a proven track record in providing Executive Assistant support within the Professional Services industry (Finance, Consulting, Legal etc) supporting C-Suite level Executives. You will be able to demonstrate a proactive approach with the ability to fully understand the nature of the business and priorities within the team. You will have a high degree of discretion, confidentiality, professionalism, and exceptional attention to detail. You will be a clear communicator, confident in liaising with Executives across all levels of the business hierarchy, both internally and externally. Strong organisational, planning and multi-tasking abilities will also underpin your success, ensuring you are able to effectively manage conflicting priorities.
You will be a strong collaborator with the Global EA team, resourceful and able to work independently. You will thrive in a dynamic business where accuracy, hard work and flexibility are imperative.
About Macquarie Capital
Macquarie Capital offers global capability in M&A Advisory, Debt and Equity Capital Markets, Principal Finance, and Equity Trading and Research underpinned by deep specialist expertise across a range of sectors. Our people are empowered to think innovatively to address client challenges and originate opportunities, thinking beyond individual transactions to become a trusted adviser and partner over the long haul. From origination to execution, our unique combination of ideas, capital and expertise is transforming opportunity into reality for our clients and partners around the world.
With staff in 35 offices transacting across 31 countries, Macquarie Capital is a truly global business. A role in the team will expose you to a dynamic working environment and the opportunity to contribute to high-profile transactions whilst working in a business with the best people in the industry.
Our commitment to Diversity and Inclusion
The diversity of our people is one of our greatest strengths, and in combination with our inclusive environment, it enables us to deliver innovative and sustainable outcomes for our people, clients, shareholders and communities. From day one, you'll be encouraged to be yourself and supported to perform at your best. If our purpose of ‘empowering people to innovate and invest for a better future’ is as inspiring to you as it is to us, please apply. With the right technology, support and resources, our people can work in a range of flexible ways.
We are committed to providing a working environment that embraces and values diversity and inclusion. We encourage candidates to speak with a member of our recruitment team if you require adjustments to our recruitment process to support you, and the type of working arrangements that would help you thrive.