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Executive Assistant

New York

Join our team as an Executive Assistant and provide dedicated support to the following Divisions of the Legal and Governance Group in the New York office: Commodities and Global Markets Legal, General Counsel and Corporate Counsel, Group Legal – Litigation, Corporate Governance, and Group Legal – Commercial.

In this role, you will be responsible for general administrative tasks such as filing, preparing PowerPoint presentations, facilitating document execution, processing procurement, courier orders and expense invoices, updating precedents, arranging meetings and travel arrangements. To support the General Counsel and Corporate Counsel, you will assist with the delivery of Legal and Governance meetings and Continuing Legal Education sessions for Macquarie staff, transactions, due diligence, and other special projects, as requested. You’ll also have the opportunity to assist lawyers with searching databases, gathering and collating information in connection with regulatory requests and filings.

Additionally, you will support three Divisions of the Legal and Governance Group: Litigation, Corporate Governance, and Group Legal - Commercial. For Litigation, you will support lawyers who work on key litigation and information governance projects. You will assist Corporate Governance with company administration by assisting the lawyers and clients with the preparation of constituent documents and Board papers. Lastly for Group Legal – Commercial, you will assist the lawyers and clients with the preparation and review of commercial agreements.

To be successful in this role, you will have the ability to work in a small team within a fast-paced environment where you need to show initiative, strong organization skills and be resourceful. You will also have strong communication skills, an excellent attention to detail and the ability to multi-task and work independently.

To be considered for this role, you will have:

  • 1 – 5 years of administrative experience
  • Proficiency in Outlook, Word, Excel, and PowerPoint

About Legal and Governance

The Legal and Governance Group along with all our lawyers embedded in the business and support units (together known as Group Legal) provide the full range of legal and corporate governance services and strategic advice, risk assessment on corporate transactions, treasury and funding, insurance, regulatory enquiries and litigation.

Our commitment to Diversity and Inclusion 

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other impermissible criterion or circumstance. Macquarie also takes affirmative action in support of its policy to hire and advance in employment of individuals who are minorities, women, protected veterans, and individuals with disabilities.

We recognize that flexibility comes in a variety of forms. Talk to us about what flexibility you need.

About Macquarie

A career at Macquarie means you’ll have the opportunity to develop and utilise new skills, explore interesting fields and do challenging work that will impact the lives of people around the world—whether it’s accelerating the green energy transition, helping sustain global food supplies, financing social housing projects or investing in essential infrastructure. At Macquarie, we’re empowering people to innovate and invest for a better future.

Our size and international presence means your work can take you anywhere—across business groups, disciplines, sectors and borders. With 15,000 employees and offices in 31 markets around the world, we’re a truly global organisation.

You’ll be supported by a diverse team where the unique perspectives, ideas and experiences that all of our people bring are valued. You’ll be empowered to address unmet needs in our communities whilst advising and investing alongside our clients and partners. Working with us, you’ll have the opportunity to make a difference.

Macquarie is a global financial group providing clients with asset management, retail and business banking, wealth management, leasing and asset financing, market access, commodity trading, renewables development, investment banking and principal investment.

Find out more at

Job no: LGL-953813
Work type: Full time
Location: New York
Category: Mid-level, Junior, Administration & Support
Group: Legal and Governance
Division: Legal and Governance
Recruiter: Maria Norris
Opening Date: